ARTICLE I - NAME AND FORMATION
This organization, known as the ASSOCIATION FOR
THEOLOGICAL FIELD EDUCATION
(ATFE), is the successor of the Association of Field Education Directors.
ARTICLE II - PURPOSES
The purposes of the organization are as follows:
1 . To provide a forum for the
identification, study, research and action on issues of significance to
theological field education;
2. To develop resources and services pertinent to the task of theological field education;
3. To cooperate with other groups in advancing the task of theological field education.
ARTICLE III - RELATIONSHIP TO ASSOCIATION OF THEOLOGICAL SCHOOLS
1. In light of the common concerns of ATFE and ATS to:
(a) maximize the quality of service to theological field education;
(b) provide for optimal growth and development of field education Personnel;
(c) achieve maximum input from field
education personnel to development of strategies
for theological education;
(d) develop and maintain an atmosphere for
maximum input of content fields into
(e) minimize duplication of effort and expenditure between ATFE and ATS;
(f) provide for optimal participation of education personnel in education programs of ATS.
The Association for Theological Field Education stands in affiliated relationship to ATS.
2. Such affiliated relationship implies:
(a) that as an agency or institution ATFE
participates in meetings of ATS with a voice
but without a vote.
(b) that ATFE representatives may be elected to ATS committees or commissions.
ARTICLE IV - MEMBERSHIP
1. Membership is to be drawn primarily from member
seminaries of the Association of Theological
Schools but is open to anyone committed to the above purposes by reason of involvement in
formation programs, higher education or denominational responsibility.
2. There shall be four categories of membership:
(a) institutional (includes up to three voting members)
(c) associate relationship
3. Institutional membership is open to denominational
agencies and theological institutions which are
accredited or associate members of the Association of Theological Schools. Institutional membership
includes the biennial enrollment of up to three voting members.
4. Independent membership is open to persons who are
involved in supervisory ministry and the
formation of others for ministry. Such members are not related formally to a theological institution
or denominational agency which is enrolled as an institutional member.
5. Associate relationship is open to individuals or
institutions, usually outside the United States and Canada,
who request to have a non-dues paying relationship with the Association for Theological Field Education.
Such individuals or institutions will be on the mailing list, invited to meetings and have voice but no vote.
Applications for associate relationship shall be considered and approved by the Steering Committee.
6. Emeritae/i membership is open to
retired persons who previously have held membership in the
Association for Theological Field Education.
7. Institutional, independent, associate
relationship and emeritae/I members shall pay dues determined
by the Steering Committee. Dues cover membership for two years, up to and including the biennial
ARTICLE V - OFFICERS
1. The officers shall be a Chairperson, Vice-Chairperson, Secretary, Treasurer,
Communications Coordinator, and three
Steering Committee Members-At-Large
(one of whom is the Local Arrangements Coordinator for the next Biennial Consultation).
2. Officers shall be elected by a majority
of members present at scheduled business meetings during
Consultations of the Association, except that the Communications Coordinator shall be appointed
by the Steering Committee.
3. The duties of the Chairperson shall be to preside at
Consultations, to chair the Steering Committee
and to fulfill whatever additional duties may be assigned him or her from time to time either by the
Steering Committee or by mandate from the general membership at the Consultation.
4. The Vice-Chairperson shall act as
Chairperson in the absence of the Chairperson and shall
automatically succeed to the position of Chairperson upon vacancy in that office for the remainder
of the term. The Vice-Chairperson shall receive membership dues, be responsible for keeping an
up-to-date list of members and submit a complete report to the full membership at each biennial
5. The Secretary shall keep records of the
Association, conduct official correspondence, issue
notices of meetings, and act as a secretary to the Steering Committee.
6. The Treasurer shall serve as a
custodian of all funds, shall be authorized to disburse such funds
and shall keep proper records of receipts and disbursements. He or she shall be responsible for
submitting an updated financial report at each Steering Committee meeting, and a complete report
shall be submitted to the full membership at each consultation and to the full membership through
the Proceedings of the Consultation.
7. The terms of all elected officers shall begin at the close of the final business meeting of the Consultation.
8. In the event of a vacancy in the office
of Vice-Chairperson, Secretary, or Treasurer, or
Member-At-Large, the Steering Committee shall appoint a replacement from the ATFE membership.
ARTICLE VI STEERING COMMITTEE
1. The Steering Committee shall
comprise the Chairperson, Vice-Chairperson, Secretary, Treasurer,
Communications Coordinator, and three Members-At-Large (one of whom is the Local
2. The Steering Committee shall be representative of the diversity of the membership.
3. The Communications Coordinator shall be
responsible for the printing and distribution of the
Proceedings of the Biennial Consultation, the Newsletter and such other communications as
deemed appropriate by the Steering Committee.
4. The Steering Committee shall through
its nominations process ensure continuity in its
membership from Consultation to Consultation.
5. The Steering Committee is empowered to
appoint from its own membership an Executive Committee
to which it may delegate such powers as it chooses.
6. The Steering Committee shall
serve as the nominating committee or designate one to serve on
behalf of the Association to present a slate of officers to serve until the next Consultation. Nominations
may be made from the floor.
7. The Steering Committee shall be
responsible for the prudent management, receipt, and disbursement
of such funds under its purview.
8. The Steering Committee shall authorize appropriate persons to sign checks during the biennial period.
9. A financial audit of the Association
and the Local Arrangements Committee shall be done at the close
of each biennial period.
ARTICLE VII - COMMITTEES
1. Committees may be authorized by the
general membership at each Consultation or by the Steering
Committee, for such terms and purposes as may be deemed useful.
2. Committee members shall be appointed by
the Chairperson of the Steering Committee, unless
otherwise provided for in the action authorizing the Committee.
3. There will be an Editorial Board
comprised of three editors, recruited and appointed by the Steering
Committee, and additional appointees determined by the Steering Committee, one of whom will be
responsible for business matters related to the publication and distribution of resources. Persons
appointed to this Board will begin their term of office during the biennial consultation at which they
were appointed. This Board will be responsible for implementing the resolutions regarding publications,
adopted by ATFE at its biennial consultations. One of the editors shall serve as chair and shall be
selected by the editorial board. Board members will serve for four years.
The Steering Committee will appoint from its membership a
liaison to the Editorial Board
The Editorial Board will: develop themes for publication, solicit, receive and screen manuscripts
for publications, and assume responsibility for editing and publishing "occasional papers"
The Editorial Board will propose a budget to the Steering
Committee and will be responsible
to the Steering Committee for the expenditure and receipt of funds. Any surplus funds received
from publications will be added to the Development Fund. The ATFE treasurer will have an
audit of this account each December.
4. There will be a Research Committee of four members
appointed biennially by the Steering
Committee from the membership of the Association for four-year terms. The responsibility of
the Committee will be to foster and encourage research among the Association's membership.
To that end it may support research projects initiated by members and approved by the Steering
Committee which it considers to be of benefit to the ongoing work of field education and recruit
researchers for them.
The Steering Committee will appoint from its membership a
liaison to the Research
The Research Committee will propose a budget to the
Steering Committee in order
for it to support particular research projects. The treasurer will draw from the
Development Fund to grant such approved awards. In case of a General Fund
deficit this fund will be used to cover the deficit.
Applications for the allocation of these research funds
must be made in the last six
months of the biennium (July through December of even numbered years). Application
is made to the Research Committee which then makes recommendations to the
Steering Committee. Project grants will be made available to projects that represent
a new and important contribution to the field and promise to make a contribution to
achieving the goals of ATFE.
ARTICLE VIII -CONSULTATIONS
1. Consultations shall be held at a minimum of one every two years.
2. Consultations shall be planned by the
Steering Committee and held at times and places agreed
upon by the membership at previous Consultations.
3. The members present at any scheduled business meeting at a Consultation shall constitute a quorum.
4. Other meetings of the Association may be called by the Steering Committee.
5. The Local Arrangements Coordinator shall be
recommended to the Steering Committee by
members in the geographical area of the next Consultation and appointed by the Steering Committee
as a Member-at-Large.
6. The Steering Committee shall be
responsible for the publication and distribution of the Proceedings
of the Consultation.
ARTICLE IX ELECTIONS
1. A member whose dues have been paid shall be eligible for election to any office in the Association.
2. Elections shall be held at the time of the Consultation.
3. The Steering Committee shall at the time of the
Consultation present a slate of officers for the period
until the next Consultation. Nominations may be made from the floor.
4. Elections shall be determined by a simple majority.
ARTICLE X - ARCHIVES
The Archives of the Association will be housed at the
Union Theological Seminary in Richmond,
Virginia. At the conclusion of her/his term, the chairperson shall be responsible for forwarding to
the Library all papers and documents which have been determined to be of historical value.
All materials remain the property of ATFE but are under the administrative control of the
Librarian of the Seminary.
ARTICLE XI - AMMENDMENTS
1. Amendments to these By-Laws may be
proposed by a majority vote of the Steering Committee
or by a motion from the floor at the Consultation.
2. Amendments shall be considered
ratified if there is a majority vote of those present at
a scheduled business meeting of the Consultation.